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Collaborative Workspace Submission

Collaborative Workspace Submission Overview

What is a Collaborative Workspace submission?

Collaborative Workspace submissions are only shared with members of the designated Collaborative Workspace.

If a Collaborative Workpace submission matures to the point that it needs published users can click on the “Push to Public” button. The submissions will go through a review process before the submission is published and available on the public side of EDX.

Create a New Collaborative Workspace Submission

How do I create a new Collaborative Workspace Submission?

Only EDX members with {@netl.doe.gov} or {@contr.netl.doe.gov} e-mail addresses can create a Collaborative Workspace. However, any registered member of EDX can be added to a Collaborative Workspace.

  1. Navigate to the Collaborative Workspace that you would like to create a new submission in.
  2. Click on the “+ Submission” button.
  3. Submissions require the completion of a 3 page metadata form (Attributes, Characteristics, and Keywords – ACK).
  4. Provide the appropriate information on page 1 of the ACK form.
  5. Click the “Next Add Data” button.
  6. Data can be added as an html link, api, or a file.
    • Adding data as an html link
      • Provide the html link (url) in the resource field.
      • Provide any additional information as needed.
    • Adding an API
      • Click on the “API” button.
      • Provide the html link (url) in the resource field.
      • Provide any additional information as needed.
    • Uploading a file
      • Click on the “Upload Files” button.
      • Drag and drop your files into the window.
      • Provide any additional information as needed.
  7. At any time on page 2 of the ACK form you can click the “Save and Add Another” button to add additional resources.
  8. When you have completed page 2 of the ACK form click the “Next Additional Info” button.
  9. Provide any additional info needed on page 3 of the ACK form.
  10. Click “Finish” and your submission will be added to your Collaborative Workspace.

Add New Resources to a Collaborative Workspace Submission

How do I add new resources to a Collaborative Workspace Submission?

EDX allows an Editor or Administrator of a Collaborative Workspace the ability to add new resources to a Collaborative Workspace Submission.

  1. Navigate to the Collaborative Workspace that you would like to add a new resource to.
  2. Click on the Submission that you would like to add a new resource to.
  3. In the “Edit Resources” menu on the left click on the “Add New Resource” button.
  4. Add the new resource(s).
  5. Click “Add”.

Your new resource will be added to your submission.

Edit a Collaborative Workspace Submission

How do I edit a Collaborative Workspace submission?

EDX allows an Editor or Administrator of a Collaborative Workspace the ability to edit a Collaborative Workspace Submission.

  1. Navigate to the Collaborative Workspace that you would like to edit a submission in.
  2. Click on the Submission that you would like to edit.
  3. Click on the “Edit” button.
  4. Provide the information you would like to edit/modify/change.
  5. Click “Finish”.

Your submission will be updated with the edited content.

Edit a Collaborative Workspace Resource

How do I edit a Collaborative Workspace Resource?

EDX allows an Editor or Administrator of a Collaborative Workspace the ability to edit a Collaborative Workspace Resource.

  1. Navigate to the Collaborative Workspace that you would like to edit a resource in.
  2. Click on the Submission that contains the resource you would like to edit.
  3. In the “Edit Resources” menu on the left click on the resource you would like to edit.
  4. Provide the information you would like to edit/modify/change.
  5. Click “Save”.

Your resource will be updated with the edited content.

Your updated resource will now be the default version of the resource but you will always have access to previous versions.