Collaborative Workspaces

Collaborative Workspace Overview

What is a Collaborative Workspace?

Collaborative Workspaces, the private side of EDX, supports DOE and NETL’s ongoing research efforts. This is a growth area for EDX. The system’s private side offers users a secure environment for collaboration and includes a growing suite of resources, tools, and other capabilities to support efficient and timely execution of research by NETL-affiliated research teams.

Who can create a Collaborative Workspace?

Only EDX members with {@netl.doe.gov} e- mail addresses can create a Collaborative Workspace. However, any registered member of EDX can be added to a Collaborative Workspace.

Can anyone see what I have in a Collaborative Workspace?

  1. Collaborative Workspaces were created to support ongoing research and make it easy for teams to “publish” their products when the team is ready to share.
  2. Collaborative Workspaces provide a secure environment where NETL affiliated research teams can access and share resources needed for ongoing research. Collaborative. Workspaces foster collaboration with team members inside and outside NETL (See Member Management).
  3. Within Collaborative Workspaces, registered EDX users can quickly and efficiently create private sharing environments and invite any registered user they want to their private workspace.
  4. When entering a Collaborative Workspace, users will see the same basic dashboard. Each workspace contains; workspace dashboard, submissions, EDX Drive, Digital Notebooks, Users, Recycle Bin, Forum, Activity, Workspace Settings, and Resource Cart.
  5. Collaborative Workspaces can be used for single file transfers, like an ftp service, or for group collaboration.

Recover a Deleted Collaborative Workspace

I have accidentally deleted my Collaborative Workspace. Is there a way to recover it?

If you have accidentally deleted a Collaborative Workspace it can only be recovered by contacting EDX Support.

Collaborative Workspace Member Management Overview

What is member management?

Collaborative Workspaces provide a secure environment where NETL affiliated research teams can access and share resources needed for ongoing research. Collaborative Workspaces foster collaboration with team members inside and outside NETL (See Add Members to a Collaborative Workspace).

Add Members to a Collaborative Workspace

Does EDX have role-based security in its Collaborative Workspaces?

Collaborative Workspaces offer the ability to add members to a secure, private sharing environment. Administrators can add additional members and assign privileges based on unique predefined user roles.

Need help adding new CW members?

1. Collaborative Workspace Administrators can add other members to their Collaborative Workspace by clicking the “Members” button, and then clicking the “Add Member” button.

2. To search for registered users to add to your workspace, simply type the user’s first and last name and select the appropriate username. The username will appear below the search box.

Can I assign user roles in a CW?

At this point the Administrator can define the new member’s role level:

1. Member – (Read Only Access) Members can only view/download submissions. They cannot add/edit/delete submissions, folders, or add/remove users.

2. Editor – (Read/Write Access) Editors can add/edit/delete submissions and folders, but cannot add/remove users.

3. Admin – (Full Access) Admins can add/edit/delete submissions and folders. Admins can also add/remove users.

o Administrators can add as many members as they want to the Collaborative Workspace.

o Administrators can also add multiple members assigned to the same member role. Simply search and click on the members or separate the member usernames by clicking enter, tab, or comma.

o When all of the members have been selected hit the “add” button and the new members are added to the private sharing environment. The new members will receive an E-mail notification that they have been added to the Collaborative Workspace. Based on their assigned role level, members will have immediate access and use of the workspace.

Change Collaborative Workspace Member Role

Can I change user roles in a CW?

Collaborative Workspace Administrators can edit the member roles in their Collaborative Workspace by clicking the “Members” button, and then clicking the “Edit” button next to the member that needs their role changed.

  1. Select the new role from the drop-down list.
  2. Click on “Save”.
  3. The member’s role has now been updated.

EDX Chat

How do I set up EDX Chat?

EDX Chat is managed through EDX Workspaces. Administrators within each workspace can enable EDX Chat for their workspace.

  1. Click on the “More” tab
  2. Select “EDX Chat”
  3. Click “Enable Chat for Workspace”
  4. Provide a title for your Chat Team
  5. Click “Create RocketChat Team”

NOTE: Users that have not yet created their EDX Chat profile must sign into RocketChat with their EDX credentials to initiate their EDX Chat account.

How do I use EDX Chat?

EDX Chat is powered by ROcketChat. Once a user connect to EDX Chat they are able to send instant messages to other users within the EDX Workspace who also have EDX Chat accounts. EDX Chat is browser based and does not require an installed desktop application.